Learn How Real Estate Business Outsource Notary Services and Document Management.
Learn how to outsource notary services and document management for your real estate business. Discover the top reasons why you need a notary signing service, including time-saving project management services.
-” There are 2 keys to success for Real Estate professionals; the first key to success is to learn how to manage their time to achieve focus and productivity, and the second key is to build a trusted network of professionals to work with.“
Building a network of trusted professionals is essential to providing your clients with the best possible experience. A Notary Signing Agent is a valuable member of your network.
Every real estate professional has a preferred title company, lender, insurance agent, transaction coordinator, home inspector, handyman, etc. - Why is that? Because Real Estate Agents strive for their customers to have a seamless experience with the whole transaction, the whole point of their business is to maximize their customers’ experience.
As any real estate professional knows, having a good team of vendors and service providers is crucial to ensuring a smooth transaction for your clients. From title companies and lenders to insurance agents and transaction coordinators, each player in the real estate game has an important role to play. This is because real estate agents want their clients to have the best possible experience, they typically work with vendors who they know and trust to deliver quality services.
So, do all Real Estate Agents know that they can save time and increase their productivity with a Notary Signing Service?
Some real estate agents have realized the importance of using a notary signing service. title companies often use experienced and knowledgeable people they know to sign documents on their behalf, but this may not be possible if you’re trying find someone quickly or need them in an emergency situation where there is no time for training
A notary signing service can be a lifesaver for busy real estate agents. Notaries public are experienced and knowledgeable people who can sign documents on your behalf, providing remote support and project management when you need it most.
In an emergency situation where there is no time for training, a virtual notary can be a valuable asset, helping you to get the job done quickly and efficiently. Whether you’re trying to find someone in a hurry or need them in a pinch, a notary signing service can be a valuable resource.
Most people are not familiar with the term Notary Signing Agent, but the role they play is essential in the loan process.
A Notary Signing Agent is a notary public who has been specifically trained to handle binding contracts, such as real estate and loan documents. Lenders and title companies often hire signing agents as independent contractors to provide remote support during the final step of the loan process. In addition to their notary public duties, signing agents may also be responsible for project management, virtual assistance, and other administrative tasks.
As the loan process becomes increasingly digital, signing agents play an important role in providing a human connection and ensuring that all documents are properly executed.
What is a Notary Signing Agent?
According to the National Notary Association, the responsibilities of a Notary Signing Agent generally include printing documents, meeting the signer and notarizing their signature, and quickly returning the documents for processing. NSAs are also responsible for following any additional instructions from the lender, title company, or signing service that hires them for closing work or assistance. For example, an NSA may be asked to fax back documents right away or use a specific mailing service to return the paperwork safely.
A Notary Signing Agent is a highly trained professional because lenders, title companies, real estate companies, and signing services are held to certain regulatory standards, they set the bar for the Notaries they hire. While every company's guidelines may vary, the industry strongly recommends taking all of the following steps:
Be commissioned as a Notary Public (required).
Take a training course about real estate and loan documents.
Pass an exam and background screening that is SPW compliant.
Purchase an Errors and Omissions insurance policy
So to make this short, ALL Signing Agents are Notaries Public, but NOT all notaries are Signing Agents. To become a Signing Agent you must be a commissioned Notary Public in your State. Only then may you apply for the extra certification. A Signing Agent is another level of certification on top of your notary public one; it allows you to assist with loan paperwork and real estate signings.
Going back to our topic,
Why a Real Estate Agent should rely on Notaries Signing Agents?
Notaries public are trained professionals who are experienced in handling all aspects of the notarization process. They can provide valuable assistance to real estate agents in a number of ways, including remote notarization, project management, and virtual assistance.
By working with a notary signing agent, real estate agents can ensure that the notarization process is handled smoothly and efficiently. In addition, notaries public can provide valuable support in the event that a problem arises during the notarization process. By working with a notary signing agent, real estate agents can be assured that they have a knowledgeable and trustworthy ally on their side.
Also, a Real Estate agent should work with a Notary Signing Agent who is certified, insured, and overall trained to handle Real Estate transactions. There are so many mistakes that can be done during a signing, especially of real estate documents that can cause a delay in closing, a missed rate lock, and of course a delay in the realtor’s commission.
Excluding all the problems that can cause a signing full of errors and unprofessionalism, having a preferred Notary Signing Agent can save real estate agents a lot of time.
A preferred NSA can meet with the signers at their location and time of choice and explain the real estate documents if needed, and will also give the real estate agent the solution for their most common problems.
In today's fast-paced business world, efficiency is key. That's why more and more companies are turning to Notaries Signing Agents for their notarization needs.
Notaries Signing Agents are able to provide notarization services remotely, which means no wasted time commuting to off-site meetings. In addition, they can offer virtual assistance with project management and other administrative tasks.
As a result, legal and real estate companies that rely on Notaries Signing Agents are able to get more work done in less time. And that's something we can all appreciate!
This is how Real Estate Agents Improved their Time Management in the Remote Era
Scheduling Conflicts seem to happen all the time, and without having an employee is hard to find extra help from reliable professionals when need it, which leads Realtors to spend their time traveling to and from an off-site meeting, time that could otherwise be used to maximize their business's productivity or simply release them from feeling they need to be available 24/7.
Many people overlook travel expenses when scheduling signing appointments. However, these travel expenses can add up and cost you a substantial amount of money. This can also give you more time to take care of the things that matter the most to you.
Instead of calling different places, traveling to a notary, and coordinating with every signer, you can easily book a mobile notary to speed up the process.
Mobile notaries public are professionals who travel to your location to provide notarization services. This means that you don't have to worry about travel expenses or coordinating with multiple people. You can simply focus on the things that matter the most to you.
If you're not sure whether or not you should work with a preferred notary public, there are a few things you should keep in mind.
First, notaries public are trained professionals who are familiar with the legal requirements surrounding notarization. This means that they can provide you with the guidance you need to ensure that your documents are properly notarized. Additionally, notaries public have access to remote notarization services, which can save you time and money if you're not able to meet in person.
Finally, notaries public offer project management and virtual assistance services that can be a valuable asset if you're dealing with a large or complex project. When it comes down to it, working with a notary public is an investment that can benefit your business in so many ways:
Customer’s convenience
Working with a notary public can be a real asset to your business, providing many benefits to both you and your customers. Notaries are professionals who are specially trained in handling important documents, and they can provide expert support with everything from remote signings to project management. Having a notary on speed dial gives you the flexibility to coordinate logistics around your clients' schedules, and it can also help you save time and money on travel costs. In addition, notaries can provide valuable assistance with virtual closings, guaranteeing the accuracy and validity of all documents. Ultimately, working with a notary public is an investment that can pay off in many ways.
2. They are trained and trusted professionals
To become a Signing Agent you must be a commissioned Notary Public in your state. Only then may you apply for the extra certification. They study binding contracts, loan paperwork, and real estate documents to best assist your customers’ concerns. They serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents. These official acts are most commonly known as notarizations or notarial acts. Taking this step in the transaction can avoid future disputes in court.
On top of that, they count with the Errors and Omission Policy and they are background screened every year.
3. Efficiency
Instead of waiting days for closing, you can coordinate your closing anytime and anywhere with a Notary Signing Agent. Gives you more flexibility on how you want that day to be and even improves your overall customers’ experience.
Luckily, Notaries Signing Agents deviate from a standard nine-to-five structure, and traditional notaries tend to operate during standard business hours. They offer around-the-clock services and travel to any location of your choosing.
4. Saves you time
There are so many ways that a Real Estate professional can rely on a Notary Signing Agent, from Mobile Notary Service to Real Estate Closing and more.
Notaries public are specially commissioned by the government to notarize documents and provide other remote support services. This helps to ensure that all projects are managed correctly virtually and in person.
Consider using a notary signing agent for your next real estate transaction and see how much time and money you can save! With their expertise, you can focus on what you do best and leave all the document management to them.
Relax knowing that your project is in good hands with a notary signing agent.
Notaries public are not just for signing documents anymore! Many notaries are now providing remote support for a variety of needs such as project management, virtual assistance, and even field inspections. This is especially helpful for busy professionals who don't have the time to do everything themselves.
Here are just a few ways a notary signing agent can assist you:
-Field Inspections: Notaries can conduct inspections of properties remotely, saving you time and hassle.
-Help Screen and Approve Tenants: A notary can review tenant applications and help you choose the best candidate for your property.
-Prepare and/or Enforce Lease Agreements: Notaries can help you prepare lease agreements and enforce them.
- Document Management Duties
- Project Management
In conclusion
Having a preferred Notary Signing Agent gives a Real Estate Professional more control over the signing process and more freedom to coordinate details and maximize the customer experience, after all, a Real Estate signing is one of the most important moments for their customers. Signers are going through a lot of emotions when they are buying, selling, or renting.
Having a Notary Signing Agent assisting your customers may give you an opportunity to build rapport and understand better your customer’s concerns.
Moreover, Real Estate Agents must be aware that even if there is no requirement to have a contract notarized a wide variety of documents will lose any legal force in court if a Notary did not verify the signature.
It is the responsibility of the Notary Public to ensure that the signers have appeared before them and have produced proper identification, a Notary Public officiates at the signing and ensures that the documents are signed correctly, and a Notary makes sure that the signers are entering into agreements knowingly and willingly.
All these prevent fraud and future challenges in court.
At Signday, we understand that notarizations can be a time-consuming and complicated process. That's why we offer a convenient online platform that makes it easy to book notary services.
We also provide project management services and remote support for your convenience. Our notaries are background screened, certified, and with errors and omissions insurance for your protection.
In addition, our team offers virtual assistance to help you cover all your business needs.
