This is how Law Firms have improved customer experience in the Remote Era.
Learn about the benefits of having a Notary Signing Agent on staff for your law firm. From increased productivity to better customer service, find out why hiring a Notary Signing Agent is a smart move for any business.
Attorneys reported that now more than ever feel the need for Notaries Signing Agents.
They explained to us that since most legal documents require a formal notarization before processing, hiring in-house Notaries Signing Agents that are readily available around the clock will optimize efficiency and productivity in most legal and real estate businesses.
The market for Notary Signing Agents is growing because attorneys feel more comfortable with hiring remote support as they know that their documents will be handled by trusted professionals.
So now, if you are not familiar with what is Notary Signing Agent?
Let us tell you that a Notary Signing Agent is a Notary Public who has been trained to handle all types of binding contracts and is specialized in Real Estate and Loan Documents.
Lenders and title companies hire Signing Agents as independent contractors to assist in the last step of the signing process.
According to the National Notary Association, the responsibilities of a Notary Signing Agent generally include printing documents, meeting the signer and notarizing their signature, and quickly returning the documents for processing.
NSAs are also responsible for following any additional instructions from the company that hires them for closing work or signing appointment assistance. For example, an NSA may be asked to fax back documents right away or use a specific mailing service to return the paperwork safely.
What are the requirements to become a Notary Signing Agent?
A Notary Signing Agent is a highly trained professional because lenders, title companies, real estate companies, and signing services are held to certain regulatory standards, they set the bar for the Notaries they hire.
While every company's guidelines may vary, the industry strongly recommends taking all of the following steps:
Be commissioned as a Notary Public (required).
Take a training course about real estate and loan documents.
Pass an exam and background screening that is SPW compliant.
Purchase an Errors and Omissions insurance policy
So to make this short, ALL Signing Agents are Notaries Public, but NOT all notaries are Signing Agents. To become a Signing Agent you must be a commissioned Notary Public in your State. Only then may you apply for the extra certification.
A Signing Agent is another level of certification on top of your notary public one; it allows you to assist with loan paperwork and real estate signings.
Why do legal and real estate companies rely on Notaries Signing Agents?
Notaries Signing Agents are notaries public who have undergone extra training to be able to execute loan documents. Real estate and loan companies often use notaries signing agents because they provide a high level of customer service and can work remotely.
Notaries Signing Agents are notaries public who are specially trained to handle loan documents. They understand the importance of their role in the loan process and take their responsibility seriously. Notaries Signing Agents are commissioned by the state in which they will work.
Companies that specialize in real estate and loans rely on Notaries Signing Agents because they provide a high level of customer service, can work remotely, and have experience with project management and virtual assistance.
Additionally, If there isn’t room in the budget to add an employee as a Traveling Notary Public, having a Notary Signing Agent on-call is just what your business needs to outrank its competition and streamline day-to-day operations.
Commuting to an off-site notary meeting can waste precious time you could otherwise spend in the office.
If caught in unforeseen traffic jams, you risk missing important deadlines, costing the firm hundreds or even thousands of dollars.
To boost the productivity of your legal practice, consider using a Notary Signing Agent for these reasons:
Customer’s convenience
Coordinating logistics is of the biggest struggles for many law firms, especially those in the personal injury sector.
A large percentage of your clientele may find it difficult to travel. Also sometimes they might rather sign in different locations due to unlimited personal reasons or maybe you are trying to coordinate an across states closing or the most common reason your customers may also work during standard business hours, inhibiting them from scheduling meetings between 9 am and 5 pm.
With a Notary Signing Agent on speed dial, these professionals can coordinate appointments and meet your clients at the time and location needed, avoiding the hassle of coordinating logistics, translating to greater earnings and efficiency.
2. They are trained and reliable professionals
To become a Signing Agent you must be a commissioned Notary Public in your state. Only then may you apply for the extra certification. They study binding contracts, loan paperwork, and real estate documents to best assist your customers’ concerns.
They serve the public as an impartial witness in performing a variety of official fraud-deterrent acts related to the signing of important documents. These official acts are most commonly known as notarizations or notarial acts.
Taking this step in the transaction can avoid future disputes in court.
Furthermore, they count with the Errors and Omission Policy and they are background screened every year.
3. Efficiency
If you're in need of notarization services but can't find a notary public that operates during standard business hours, you may want to consider using a Notary Signing Agent. A Notary Signing Agent is a notary public who offers remote notarization services, which means that you can notarize documents anytime and anywhere. In addition to offering convenient notarization services, a Notary Signing Agent can also provide virtual assistance with project management and administrative tasks.
Notaries public are not just limited to physical office spaces; many notaries now offer remote notarization services that can be accessed anytime, anywhere. With the help of project management and virtual assistance services, notaries can provide notarization services to individuals and businesses around the clock.
4. Saves time
A notary public is often an overlooked but important part of the legal process.
Notaries public can provide remote support for project management and virtual assistance, saving your law firm time and money. By notarizing documents remotely, notaries public can help legal and real estate businesses avoid costly travel expenses and save time by not having to travel to an off-site notary public.
With the help of a notary public, your law firm can focus on more important tasks, rather than worrying about the logistics of notarization.
Here are 4 ways a Notary Public can streamline your workload:
In conclusion
Having a preferred Notary Signing Agent gives Law Firms more control over the signing process and more freedom to coordinate details and maximize the customer experience.
Having a Notary Signing Agent assisting your customers may give you an opportunity to build rapport and understand better your customer’s concerns.
Moreover, Law firms must be aware that even if there is no requirement to have a contract notarized a wide variety of documents will lose any legal force in court if a Notary did not verify the signature.
It is the responsibility of the Notary Public to ensure that the signers have appeared before them and have produced proper identification, a Notary Public officiates at the signing and ensures that the documents are signed correctly.
A Notary makes sure that the signers are entering into agreements knowingly and willingly. All these prevent fraud and future challenges in court.
At Signday, we understand that notarization can be a complex and confusing process.
We offer a variety of services to help you find help that fits your needs, we can help you find a notary signing agent who speaks the native language of your customer, helping you to build trust and confidence. We also offer remote support and project management services to help you streamline the business process.
Our virtual assistance services can help you with everything from scheduling appointments to preparing documents.
We are dedicated to providing you with the best possible experience, and we are committed to making the notarization process as smooth and simple as possible.
Learn more about our legal and real estate services and the notarization process.
